VMS
Built for mobile & electronics repair businesses
Run your repair shop on autopilot
Job cards, GST billing, inventory, outstanding payments, staff and QR payments — one cloud platform for the whole shop.
Jobs today
24 +4
Today's revenue
₹18,450 +12%
Pending delivery
7
Low stock items
3
Revenue — this week
Live jobs
Sound familiar?
Running a repair shop on paper is costing you money
Paper job sheets get lost
Devices sit in drawers with no status, customers keep calling, and nobody knows which technician has what.
Stock disappears silently
Parts leave the shelf without records. At month end the numbers never match.
Cash never quite adds up
Advances, dues, and expenses live in three notebooks. Reconciling a single day takes an hour.
What is VMS?
One platform for the whole shop
VMS replaces job registers, billing books and stock diaries with a single cloud system your entire team shares — with a live dashboard that always tells you where the business stands.
Cloud-based
No installs, no server in the shop. Open the browser and work.
Multi-tenant & isolated
Your business data is fully separated from every other tenant.
Secure & backed up
Encrypted access, role-based permissions, automatic daily backups.
Anywhere, any device
Desktop at the counter, phone on the go — same live data.
Modules
Everything a service center needs
Real-Time Dashboard
Your whole shop on one screen — jobs, cash, stock and staff, live.
- Today’s jobs, revenue and pending deliveries at a glance
- Follow-up and overdue alerts so nothing slips
- Works on desktop, tablet and mobile
Job Card Management
From device received to delivered — every repair tracked end to end.
- Digital job cards with device details, faults and photos
- Assign technicians and track status in real time
- Parts used on the job flow straight into the invoice
- Customer follow-ups and reschedules built in
Billing & Invoicing
GST-ready invoices in seconds, with split payments and advances.
- Fast billing with barcode support
- Multiple payment lines — cash, UPI, card in one invoice
- Advances on job cards adjust automatically
- Bill the distributor who brought the device in, not just the owner
Credit & Outstanding Payments
Know exactly who owes you what — and who you owe — without a ledger book.
- Credit limit and payment terms per customer and supplier
- Collection receipts that settle the oldest bills first, or split them your way
- Aging buckets — 0-30, 31-60, 61-90, 90+ days
- Cheque register from issued to cleared, with bounce handling
- Printable statement of account for any party
Inventory & Purchases
Parts, accessories and purchase bills — always in sync with your repairs.
- Stock levels update automatically as you bill
- Purchase management with supplier tracking
- Serial number tracking for every individual unit
- Low-stock visibility before you run out
Employees & Payroll
Attendance, leave and policy-driven payroll — no separate HR tool.
- Role-based permissions per staff member
- Attendance tracking built into the same app
- Leave requests and a shop holiday calendar
- Payroll driven by your own policies
Reports & Analytics
Know what makes money — collections, outstanding dues and job trends.
- Outstanding, aging and overdue payment reports
- Payment collection and collection summary
- Party ledger and statement of account, ready to print
- Closed-job and credit-limit utilization reports
Repair Workflow
Per-shop job workflows that match how your counter actually runs.
Expense Management
Track shop expenses alongside income for a true daily picture.
Serial Number Tracking
Every serialized unit traced from purchase bill to the invoice it sold on.
Resale & Second-Hand
Buy and sell used devices with dedicated resale bills and invoices.
Cheque Register
Cheques tracked from issued to cleared — a bounce reverses the receipt for you.
Offline Mobile App
Android app for jobs and enquiries that works without a connection.
Multi-Store Management
Run multiple outlets under one account with per-store visibility.
Notifications
In-app alerts for follow-ups, dues and important events.
Customer Portal
Customers check repair status themselves — fewer “is it ready?” calls. (Coming soon)
QR Pay Customer Display
A premium payment experience at your counter
Stop pointing at a laminated QR taped to the desk. A counter-mounted display shows each customer a UPI QR for their exact bill — right amount, right reference, every time.
- QR carries the exact invoice amount — nothing to type, nothing to mistype
- Works with GPay, PhonePe, Paytm, BHIM — any UPI app
- Amount and bill reference shown to the customer as they scan
- Pair a display in one tap from Settings — any spare phone or tablet works
How it works
From walk-in to delivery, without a single paper
-
01 Customer walks in
Enquiry logged with device and issue
-
02 Device received
Condition, accessories and photos recorded
-
03 Job card created
Estimate shared, advance collected
-
04 Technician assigned
Repair tracked live, parts issued from stock
-
05 Parts & stock
Inventory updates automatically
-
06 Billing
GST invoice generated in seconds
-
07 QR payment
Customer scans the exact amount on the display
-
08 Delivery
Device handed over, record archived forever
Platform
Built like modern software should be
Multi-Tenant
Your data fully isolated from every other business on the platform.
Cloud Hosting
Nothing to install. Log in from the shop, home or on the road.
Works Offline
The Android app keeps working when the connection drops, then syncs.
Daily Backups
Automatic backups so your records are never lost.
Role-Based Permissions
Staff see exactly what their role allows — nothing more.
Fast Billing
Invoice in seconds with barcode and item search.
Live Job Tracking
Every repair’s status visible to you and your team in real time.
Barcode Support
Scan items straight into invoices and stock.
QR Code Support
UPI QR for the exact bill amount, shown on a customer-facing display.
Responsive Design
One app that fits desktop, tablet and phone.
Screenshots
See VMS in action
FAQ
Questions shop owners ask us
Is my data separate from other businesses on VMS?
Yes. VMS is a multi-tenant platform: every record is keyed to your business and isolated from every other tenant. Your staff can only ever see your shop’s data, and role-based permissions control what each person sees inside it.
How secure is VMS?
All traffic runs over HTTPS, sign-in credentials are encrypted, and sessions use short-lived tokens with automatic refresh. Access to every feature is permission-controlled per user role.
What about backups?
Your data lives in a professionally hosted cloud database with automated daily backups. You never have to think about losing records to a crashed shop PC.
Can I track customers who pay later?
Yes. Set a credit limit and payment term per customer or supplier, raise invoices on credit with a due date, and record collections as receipts — VMS settles them against the oldest bills automatically, or you can allocate them yourself. Outstanding, aging (0-30/31-60/61-90/90+) and party ledger reports show you exactly where the money is, and you can print a statement of account for any party.
Can I migrate my existing data?
Yes. We help you import customers, inventory and open jobs during onboarding. Enterprise plans include dedicated data-migration assistance.
How do subscription plans work?
Plans are billed per business, monthly or yearly (yearly gets 2 months free). You can upgrade any time; features unlock instantly. There are no per-invoice or per-job charges.
Run your repair shop the modern way
Join repair businesses across India managing jobs, billing and payments on VMS.